Homecoming 2009

General Photos

About Us‎ > ‎

Mission

The Immaculata Alumni Association's mission is to promote Catholic high school education by providing scholarships to deserving students, to foster friendships formed by alumni, and to provide a means of keeping the green and white spirit alive. 


Alumni Association Purpose & Objectives

Purpose

The purpose of the Immaculata Alumni Association is to develop and maintain a close relationship between Immaculata, its constituents, and its alumni for their mutual benefit. The Association is committed to, and involved in, the support and well being of Immaculata High School.

Objectives

  1. To assist Immaculata in communicating with its alumni and in maintaining a dialogue which interprets the goals and objectives of Immaculata to the alumni and, conversely, to convey to Immaculata, the views, attitudes, and needs of the alumni in seeking to preserve, advocate and promote alumni interests.
  2. To support the missions and goals of Immaculata High School.
  3. To strengthen alumni activities and programs.
  4. To serve Immaculata by other ways and means to be mutually determined by the alumni and the school administration.

Goals

  1. Establish working committees to assist the Board of Governors.
  2. Increase Alumni Association membership.
  3. Preserve and strengthen Alumni friendships.
  4. Establish fundraiser activities that will provide financial support for Immaculata.
  5. Establish a guest speaker program for Immaculata.

Alumni Association By Laws

Preamble 

WHEREAS the best expression of these sentiments is the desire and effort on our part to further the educational, religious, literary and charitable interests of Immaculata High School by preserving and strengthening friendships among graduates and former students; and to do all acts and aims necessary or convenient in furthering these purposes; Therefore be it RESOLVED that we, the alumni of Immaculata High School, do organize into an organization for the purpose before recited and adopt for its government the following Constitution. 

Constitution 

ARTICLE I (Name): This organization shall be known as the Alumni Association of Immaculata High School. 

ARTICLE II (Membership):
  • SECTION 1. There shall be two classes of membership: Active and honorary. 

  • SECTION 2. All graduates of Immaculata High School and former students shall be eligible for active membership. 

  • SECTION 3. The Principal and Instructors of Immaculata High School and patrons of outstanding merit shall be eligible for honorary membership and shall be entitled to all the privileges of the Association except the right of voting.
ARTICLE III (Purpose): The Immaculata High School Alumni Association’s purpose is multi-faceted. The Association strengthens friendships on behalf of the institution and promotes the school’s interest in the educational advancement of the student body. It also creates activities and events that provide alumni with an opportunity to return to campus to appreciate their role in the Immaculata tradition and supplies them with tangible benefits that will endear the school to them. And finally, it seeks contributions of all kinds to enable the school to successfully carry out plans to enhance curricula and make it a model for other similar educational institutions. 

ARTICLE IV (Board of Governors):
  • SECTION 1. The business of the Association shall be conducted by the officers and Board of Governors, consisting of nine (9) voting members and a non-voting staff Director of Alumni appointed by the Chief Executive Administrator of Immaculata High School. 

  • SECTION 2. The first nine (9) members of the Board of Governors shall be elected by the general alumni body of the Association in the following manner: 

    • (a) Three (3) members whose terms shall expire in 2003;
    • (b) Three (3) members whose terms shall expire in 2004;
    • (c) Three(3) members whose terms shall expire in 2005.

    All subsequent members shall be elected annually for a three year term in accordance with the provisions of ARTICLE VI. Each Board member shall be eligible for re-election to a second term of three years. Upon the expiration of a member's second term, no such member shall again become eligible for election to the Board until a period of one year has elapsed.
    • (d) If a vacancy shall occur on the Board of Governors prior to the expiration of the term of any member thereof, the Board of Governors shall select and appoint a member of the general alumni body to serve as member of the Board of Governors for the balance of the unexpired term so vacated.

  • SECTION 3. The Board of Governors may serve as an advisory committee to the President when requested to do so and, in addition thereto, shall conduct the general business of the Association, including the establishment of policies, programs, committees, and have the authority: 

    • (a) To fix the time and place of their own meetings and for any special meetings of the Association;
    • (b) To adopt such rules and regulations, not consistent with this Constitution, as said Board may consider necessary or advantageous in furthering the purposes of the Association;
    • No member of the Board of Governors shall be consistently absent from meetings of the Board without proper cause. In the event that a member of the Board of Governors is absent without proper excuse from two consecutive meetings of the Board of Governors, by majority vote of its membership can deem a vacancy and it shall be filled by the Board of Governors in accordance with the provisions of Subsection (a) of Section 2.
ARTICLE V (Officers of the Association): 

  • SECTION 1. The Officers of the Association shall be the President, a Vice President, a Treasurer, and a Secretary, to be elected by and from the Board before the last meeting of the school year for the term of one (1) year. The terms of the newly-elected officers shall begin at the last meeting of the school year. 

  • SECTION 2. No member shall hold the office of the President for more than two (2) consecutive terms.
ARTICLE VI (Elections): The Nominating Committee will propose a slate of candidates to fill vacancies on the Board of Governors. These will be voted upon by the existing Board of Governors and upon approval, the new names will be elected to the Board of Governors for the upcoming term. 

ARTICLE VII (Meetings): 
  • SECTION 1. The Board of Governors shall meet every other month or at the call of the President or at the discretion of the Board. 
  • SECTION 2. Special meetings of the Association may be called by the President or by the Board of Governors, provided at least fifteen (15) days notice be given to the members that such a special meeting will be held. 
  • SECTION 3. At a meeting of the Board, one third of its members (4) shall constitute a quorum for all purposes.
ARTICLE VIII (Duties of Officers):
  • SECTION 1. The president of the Association shall preside at all meetings of the Association, preserve order and decorum in debate, and perform all other duties that custom and parliamentary usage may require. 

  • SECTION 2. In the absence of the President or at his request, all of the duties of the President shall devolve upon the other officers successively (i.e. Vice President then Treasurer; Treasurer then Secretary). 

  • SECTION 3. It shall be the duty of the Vice President to supervise and coordinate all committees for the Association and assure reports to the Board of Governors are made in a professional and timely fashion. 

  • SECTION 4. It shall be the duty of the Treasurer to oversee all financial matters of the Association for reporting to the Board of Governors, including dues collection and accounts payables and receivables for special events. 

  • SECTION 5. It shall be the duty of the Secretary to keep a general record of the proceedings of the Association and read the same at the next meeting at which they may be subject to any corrections.
ARTICLE IX (Amendments): This Constitution shall be in force from the date of its adoption. Any amendments thereto shall be brought forward in writing and shall be noted upon by the Board of Governors; if adopted they shall be entered in full upon the Secretary's minutes. Amendments that have been passed shall be communicated to all members of the general alumni body. 

ARTICLE X (By-Laws): The Board of Governors shall be authorized to promulgate a code of By-Laws for the Association; to alter the same from time to time; to publish such alterations for the information of its members and to change the same, subject to the right of the Association at any meeting called for this purpose. 

ARTICLE XI (Order of Business): At all regular meetings of the Association; the order of business shall be as follows:
  1. Reading/approval of the minutes of the preceding meeting;
  2. Report of the President;
  3. Report of the Treasurer;
  4. Report of the Secretary;
  5. Report of Committees;
  6. New Business
The order of business may be changed at any meeting by a vote of the majority of the members present. The usual parliamentary rules and order shall govern all meetings of the Association except in cases otherwise provided for in the rules and orders adopted by the Association. 

ARTICLE XII (Notices): Notices required by the Constitution or the By-Laws to be sent to members shall be sent by mail, postage prepaid, to the addresses registered with the Secretary, and such mailing shall be deemed to be a complete service of such notice and may be provided by the affidavit of the Secretary. The Secretary shall register the address of each member when admitted and such shall be his address for the purpose of this article until such member shall substitute another given address. It shall be the duty of the Secretary to make the change of the requested address of any member upon such request. 


Alumni Association Board of Governors Operating Policies & Procedures 

I. PURPOSE. The Alumni Board of Governors of the Immaculata High School Alumni Association was formed in March, 2002, with an election of a 9-man body by the Association at large, as defined in the Association’s Constitution. The purpose of the Alumni Board is to assure the Association reaches its goals and objectives of developing strong relationships with all alumni and creating successful events toward that end, while acting as ambassadors for Immaculata in the community. 

II. MEMBERSHIP. Election to Alumni Board membership shall be determined by the general alumni body. Current Alumni Board terms will begin to expire in 2003; at that point, members shall be elected by the Association annually to three year terms. Each Alumni Board member shall be eligible for re-election to a second term of three years. Upon the expiration of a member's second term, no such member shall again become eligible for election to the Alumni Board until a period of one year has elapsed. 

If a vacancy occurs on the Alumni Board prior to the expiration of the term of any member, the Alumni Board will select and appoint a member of the general alumni body to serve as a member of the Alumni Board for the balance of the unexpired term vacated. 

All past Presidents of the Association shall be considered ex-officio members of the Alumni Board. 

III. RESPONSIBILITIES OF THE ALUMNI BOARD. The Alumni Board serves as an advisory committee to the President and shall conduct the general business of the Association, including the establishment of policies, programs, committees. The Alumni Board has the authority:
  • (a) To fix the time and place of their own meetings and for any special meetings of the Association;
  • (b) To adopt such rules and regulations, not consistent with this Constitution, as said Alumni Board may consider necessary or advantageous in furthering the purposes of the Association.
IV. GOVERNANCE. The officers of the Association shall be the President, a Vice President, a Treasurer, and a Secretary, to be elected by and from the Alumni Board before the last meeting of the school year for the term of one (1) year. The terms of the newly- elected officers shall begin at the last meeting of the school year.
  • (a) President: The President of the Association shall preside at all meetings of the Association, preserve order and decorum in debate, and perform all other duties that custom and parliamentary usage may require. No member shall hold the office of the President for more than two (2) consecutive terms. In the absence of the President or at his request, all of the duties of the President shall devolve upon the other officers successively (i.e. Vice President then Treasurer; Treasurer then Secretary).
  • (b) Vice President: It is the duty of the Vice President to supervise and coordinate all committees for the Association and assure reports to the Alumni Board are made in a professional and timely fashion.
  • (c) Treasurer: The Treasurer will oversee all financial matters of the Association for reporting to the Alumni Board, including dues collection and accounts payables and receivables for special events.
  • (d) Secretary: The Secretary will keep a general record of the proceedings of the Association and present the same at the next meeting at whichthey may be subject to corrections.
V. MEETINGS OF THE ALUMNI BOARD. The Alumni Board shall meet no less than quarterly and at the discretion of the President. Traditionally, these sessions will be scheduled within a week of general Association meetings to set the needed agendas At Alumni Board meetings, a majority of the current voting members shall constitute a quorum.